B2B Event Registration Services That Maximize Attendance and Engagement
You can clearly focus on the impact of delivery as we handle the end-to-end registration from data capture to confirmation
Our Event registration Services combine a human led operations desk, reliable workflows, and platform integrations to scale registrations with less effort
What is Event Registration Management?
Event registration management is not just a small process, it includes end-to-end process from planning, capturing, and confirming the event attendees. These events vary from webinars, virtual events, and in-person experiences. Your team can completely focus on content and outcomes as our event registration services handle all the data related aspects such as data collection, verification, confirmations, reminders, and CRM integration
What it includes
Data capture and validation
Branded forms and landing pages, deduplication, consent capture, and profile enrichment
Attendee confirmations
Instant emails, calendar holds, and personalized joining instructions.
Automated reminders
A perfect checklist before live sessions, with no-show follow ups and on-demand links
Integrations
Native connections to your CRM and marketing automation, plus webinar tools like Zoom, Microsoft Teams, and ON24
Challenges Businesses Face with Event Registration
Manual processes and errors
Spreadsheet sign-ups, duplicate records, and missing consent create messy data and missed confirmations
Low turnout due to poor reminders or follow-up
Weak confirmation copy, broken links, and inconsistent reminder cadence depress attendance for online event registration.
Tech issues or no CRM integration
Disconnected tools and an event registration platform without native CRM and MAP integrations lead to blind spots and slow follow-up
Lack of attendee data or analytics
Limited tracking, no UTM discipline, and thin engagement insights make it hard to attribute pipeline or personalize outreach
Complex multisession logistics
For larger programs, online event registration across agendas, tracks, and time zones becomes error-prone without automation and validation
Our Event Registration Service Includes
- Custom registration forms
We provide a customized mobile friendly form having progressive profiling, consent capture, and field validation. These are tailored according to your virtual event registration such as unique join links, session selection to in-person check-ins
- Email and SMS confirmations and reminders
The SMS and email templates are tailored according to the role and requirement specifically for improving clicks and show rates. Along with the templates we provide an instant confirmation with calendar holds, plus time zone aware reminders, and no-show follow-ups.
- CRM and calendar integration
Native sync with Salesforce or HubSpot, MAPs like Marketo or Pardot, and calendar tooling for smooth handoffs. Bi-directional updates ensure clean records and fast sales follow-up
- Real-time attendee tracking and dashboards
Live views of registrations, confirmations, attendance, and engagement. UTM tracking clarifies channel performance so you can double down on what drives the room
- Post-event data and reporting
Connecting attendance and engagement feedback scores are directly linked and pushed to your CRM for MQL/SQL workflows. It helps in remarketing audiences with purpose built for b2b event registration to drive growth pipeline
Why Choose RP TechMedia
- Dedicated support for B2B events:
A specialist team manages setup, QA, live-day monitoring, and post-event wrap-ups with clear SLAs and fast response times
- Flexible registration for any size or format:
From invite-only roundtables to multi-track conferences, we tailor forms, approvals, seat caps, and workflows to your agenda
- Real-time reporting and attendee insights:
Live dashboards track registrations, confirmations, attendance, and engagement, and clean, bidirectional CRM sync keeps sales ready to follow up
- Scalable packages for single or recurring events:
Launch a one-off program or roll out a calendar of webinars with reusable templates, automation, and predictable timelines
Results You Can Expect
Improved turnout and fewer no-shows:Clear confirmations, time-zone aware reminders, and last-mile notifications lift attendance and protect your live-day metrics.
Clean, de-duplicated records flow into your CRM and marketing automation, enabling fast sales outreach, nurture, and remarketing
Pre-event sign-ups, QR/onsite check-ins, and automated confirmations create a frictionless experience for guests and your team
Dashboards surface registration sources, engagement, and drop-off points so you can double down on what works next time
FAQs
Can I integrate my CRM with your platform?
Yes, you can sync with salesforce and hubspot that includes field mapping, deduplication, campaign member status, and activity logging. You can even connect with the other systems through REST webhooks or any other custom APIs.
Do you support hybrid events?
We handle all kinds of events including pre-event sign ups, live QR check-ins, badge lists, and post event data pouches. For accurate data attribution for proper follow up combine the attendance of both virtual and in-person event attentions and add it to your CRM.
How do you handle reminders and follow-ups?
Attendees receive an instant confirmation upon calendar hold and time zone aware reminders. It includes no-show follow up with on-demand links. All the touchpoints are tracked based on the performance and deliverability
Do you offer multilingual registration forms?
We localize forms, confirmation emails, and reminder templates along with language selection. These can be auto detected or user selected using the UTM and consistently capture across locales
